How to write a team work plan?

How to write a team work plan?

I know, that it is rather time to hand over ready-made work plans. I was late, excuse me. But I do hope so, że ten artykuł pomoże Ci ogarnąć papier, which is usually just paper. Once again, bend your hair over your plan and think about it, why did you actually write it?

Why do I need a work plan?

We are educators. Each educational work must be planned, to know from start to finish, where we are going. Musimy być świadomi jaki ma być nasz harcerz, gdy dobrniemy do końca roku harcerskiego i gdy na obozie podsumujemy całokształt naszych osiągnięć. The goal must be clear to us, and the selection of forms is attractive and aimed at its implementation. Therefore, step by step, we should consider what and how to do with our team in the hot period of scouting activities.

Step 1. Ustal kim dysponujesz.

Start with yourself. This step is very important for two reasons:

  • The troop command must know with whom they are working
  • You need to know where you and your staff are.

So write down all your and your staff's data. Name, last name, date of birth, address, contact number, courses held, training and qualifications ... Write any details that may be useful. Don't forget to write about your bodyguards (i ew. team leader). This is the first step, to set the goal of the Team Council's work.

A quick glance at the effect of the work and you already know, that you may need to do a First Aid course? Or maybe team ones? And your bodyguards? They have courses and workshops to prepare them for their current role and, more importantly, to take over the team after you?

Step 2. Describe your team.

Since when you have been operating? How many teams were ahead of you? Where do you operate? What rituals you have? How many people is in the team (including how many girls and boys), How old are they? Ile osób złożyło już Przyrzeczenie Harcerskie i posiada stopnie i jakie? There are hosts at work? How they work? Who is the replacement?

Step 3. Make a SWOT analysis.

This step, I do not know why, it is very often overlooked by instructors. This is the MOST IMPORTANT thing, what should be done!

SWOT analysis is nothing else, how the strengths and weaknesses of your team are, and the opportunities and threats that affect her work. The most common and easiest way to do this is in the table.

Strengths Weaknesses
Which is it, what is your team like, which can be used for further work. It can be, for example. Great uniform, great cooperation between the hosts, trained host, large numbers, dobra znajomość technik harcerskich Opposite of strengths. All that, co przeszkadza w normalnej pracy, or that, what your team needs to improve. Please note, that the strengths and weaknesses are all about it, to mark everything "inside the team"
Chances Threats
To, what the team can use in their work, but it is not directly dependent on its members. E.g. Having a skirmisher, accommodating management, good environment in which he works, a lot of forests around Same as the weaknesses, it is the opposite of chance. No forest nearby, druga drużyna w jednym miejscu, a lot of extra-curricular activities at the school in which you operate.

When this step is behind us ...

Step 4. Set goals and objectives based on the SWOT Analysis

Now the question, how goals differ from intentions?

THE to wszystko to, what we want to achieve through our activities.

We distinguish short-term goals, that is, those that we want to achieve in a period not longer than one scouting year, and long-term, that is, plans for the coming years. In the latter, I would not exaggerate- for the nearest 2 years is enough.

TARGETS określają w jaki sposób chcemy osiągnąć cele.

It is worth asking yourself questions now:

  • How can we use our opportunities and strengths to eliminate weaknesses and threats??
  • Do we have influence on everything?
  • How long will it take us to achieve our goals?

And again the table! 🙂 Let me give you some examples.

Short-term goals Short-term intentions
  • Improve communication between teammates
  • Establish and regularly check the operation of the team's alert net
  • Complete the scout uniform
  • Organizing a profit-making campaign as selling a cake at a school festival, the profit from which we will use to buy the missing parts of the uniform (we know from "Opportunities", that we have great contact with the school in which we operate, so it shouldn't be a problem).
  • Small team size
  • A recruitment campaign in the form of a city game ("Chances" told us, that we are friends with the mayor / president of the city)

Similarly with long-term goals, but we put things there, which we are not able to implement during one year. It can be, for example. purchase of a sailboat for our team, supplementing camp equipment, working out in scouts willingness to help others, and so on.

There are also other goals, e.g.. educational, teaching and so on, but these are enough, which I have described.

Step 5 (optional). Informacje dodatkowe.

When planning the team's work, we have a lot of other additional tools. It can be, for example. team promotion plan, in which we define how we will promote our team, financial plan, that is, what and how with finances and so on. The truth is, that whatever needs planning, may be included in the work plan. For example, try to make a team side development plan!

Step 6. Work schedule

Now is the time for that, to do everything, what we have analyzed so far, found its practical use at work. You know what you want to achieve. You know how. Now think how to schedule tasks like this, that they make sense, that one may follow from the other. That the goal would be achieved and the camp would be its summary.

Deadline Temat zbiórki Formy realizacji Sprawność Leader
1 September Ruszajmy!- Co nieco o naszej drużynie. Dyskusja, outdoor game Znawca obrzędów i zwyczajów drużyny pwd. Hansel, Johnny


  • Remember the work plan of the hosts. This is also part of the team's work schedule.
  • If you work with Elder Scouts and Adventurers, consider involving them in organizing events and team reunions.
  • remember, to plan work with your Team Council. Their voice matters!
  • Take care. Learn the lessons of the previous year, fix past mistakes.
  • A plan is just a plan. Don't be afraid to go with the scouts' needs and add / remove some intentions. You work with a living organism, remember that.
  • Idea, isn't it worth dressing everything up in the plot of the year. The Program Proposals of the Polish Scouting and Guiding Association will help you in this –