How to write a fundraising plan?

How to write a fundraising plan?

Not everyone writes outlines. Sometimes we don't even know what they should look like! In this article, we will touch upon a few things related to this document that most people hate.


The collection plan is nothing more than a detailed course of classes with our scouts. But why should we write this at all? So I answer:

  • The outline allows you to see if our collection is okay (e.g.. whether we have applied the Good Collection Principles)
  • During the classes, we will not get lost in the points carried out
  • If for any reason we have to abandon the collection, we can always order someone to carry it out without any problems

I realize, that it is not the easiest task. Writing an outline is time consuming and requires some discipline, but remember- it does not hurt!

Step by step- how to write an outline?


I always have a header depending on the purpose of the outline. If the collection is at a wintering site, I am writing "Outline of winter camp activities", for the HS collection "Outline of the Elder Scouts" etc.. Thanks to this, I have everything neatly arranged in the bank of outlines.


Name your fundraiser somehow. The topic should be found in the Team / Horde Work Plan (Look: How to write a Team Work Plan or a Team Work Plan in 5 steps!).


What is the purpose of the collection? What do we want to teach scouts? What are we striving for by these 1,5 hours?


Who is running the fundraiser?


When the meeting will take place?


How much time do we need to carry out this fundraising??

Required materials

I usually write when I know what I want to do at the meeting.

Collection plan

The collection plan is a brief description of the activities. In addition, it is worth writing how long a given point will last, e.g..

1. The ritual opening of the collection (5 min)

2. A chat about friendship (5 min)


Plan annotation / expansion

And here comes the most tedious part of outline writing. In the development, we must describe exactly what and how happens during the implementation of a given point of the plan. Thanks to this, the fundraiser will know what to do and will certainly be much less stressed, that something will go wrong. An example of an outline expansion:

1. Scouts receive a letter encrypted in Morse code from the leader (attachment 1). Their task is to decipher its content and perform the tasks contained in it.


Not everyone applies, and this is a very important part of the outline. After the classes, the tutor can enter any observations about the classes themselves, but also how the scouts behaved, or which point has not been achieved. Thanks to this, we will remember what we should do at the next fundraiser.


All that, what will be at the fundraiser should be prepared in advance and attached in the attachments. If the scouts are to receive a letter, let's include its content in the attachments. If we learn a new song, let's add a text template to be printed.

Some tips for the outline:

  1. Dear team- do not ignore the advantages of outlines. You never know when one might come in handy.
  2. We do not require outlines from substitutes. That's enough for them, what's in this article, excluding plan expansion and attachments.
  3. The outline should be ready at least one week before the collection, so, that the team team has time to check and any comments.
  4. Having several outlines, you can do Bank of Outlines, which will be a great help for substitutes and other people who will conduct fundraisers.
  5. The game should also be described in detail in the development of the plan, a song or a dance. Without it, writing an outline loses its sense!